The best way to judge EstateProof isn't a feature list — it's following a job the way it actually happens in a school: someone spots a problem, and six steps later the trust has the evidence. Every step below opens the live demo. Nothing to install, nobody to sign in as, no sales call hiding behind a form.
The demo runs a fictional four-school trust with realistic jobs, inspections and compliance data. Click around, break nothing, take your time.
One fault, all six roles, from report to trust-level evidence — narrated. Then follow the steps below and try it yourself.
Three minutes · real screens, real clicks · turn your sound on for the narration
A teacher spots a broken window latch, snaps a photo, taps send. With Gold, the AI reads the photo and drafts the job itself — category, priority, description — so the report is useful before a human has touched it. The member of staff can watch progress instead of chasing the office.
Every report — app, email, whatever — lands in one triage inbox. The AI has already extracted the site, location, priority and access contact from the message, so assigning it is two clicks. Around it sits the whole estate: open jobs, emergencies, the PPM schedule, assets and contractors, live on one screen.
Caretakers see their own jobs and nothing else. Start with a tap, attach before-and-after photos, add a note, complete and sign off — or bounce it back marked "contractor required". The Safety area holds the serious stuff: asbestos warnings that must be acknowledged, risk assessments to read, and a job that stays locked until it's all logged.
When outside help is needed, the contractor gets a magic link: the job, the access details, a place to update status and attach their paperwork. No account, no password reset, no reason for them not to use it — and every visit is on the record.
Fire walks, water checks, emergency lighting, PAT, playground equipment — done on a phone, answer by answer. Anything marked as failed becomes a work order automatically, with the photo and priority attached. Findings never sit in a paper file waiting to be typed up.
A live rollup across every school: PPM compliance, overdue jobs, contractor performance, full job history. Governance view is read-only — built for trustees, not the boiler room — and the governors' report is one click to PDF. When the auditor asks, the answer takes minutes, not a weekend.
No black box. Every job, inspection and compliance record sits in Lists on a SharePoint site in your own Microsoft 365 tenant — your governance, your audit trail, your backup. Sixty seconds of the engine room:
Recorded from a real SharePoint site. The data shown is a fictional four-school trust. Cancel any time — every row stays in your tenant.