Your team only ever sees the app built for them. Everything is written into your own SharePoint, on your tenant.
One queue for every request, however it arrives: email, Teams, the staff app or an inspection. Assign work to in-house staff or contractors, track it through to sign-off, and run planned and statutory maintenance so nothing lapses.
Their jobs, on their phone. Start, complete, add before and after photos. If a job turns out to need a contractor, one tap sends it back to the site manager with a note.
Any member of staff reports a fault in seconds by app, Teams or email, with a photo and a location. They see the progress of their own requests in plain language (received, picked up, in progress, done) and nothing internal.
Templated Yes/No/N/A checklists for fire doors, gas, electrical, water temperatures, emergency lighting, play equipment and whatever else you run. A failed item automatically raises a defect job, with a photo and a risk rating, straight into the site manager's queue.
Serious harm in buildings rarely comes from the fault itself — it comes from someone starting work without the information that was sitting in a folder somewhere. The safety layer puts that information on the job.
A read-only view across the whole estate: compliance rates, overdue jobs by site, and contractor insurance, accreditation and DBS status. Governance ready, no digging required.
Works on any device, in any basement or boiler room. Records sync the moment you're back in signal.
Attach evidence in-app; it lands straight into your SharePoint against the record.
Notifications, approvals and overdue alerts land where your team already works.
Inbound emails and Teams messages are drafted into work orders for your FM to confirm.
Sites, locations, contractors, schedules and inspection templates are all editable by your site manager, no developer needed.
Everything is written into your own Microsoft 365. We host the apps; we never hold your data.
A secure portal for your board, trustees and committees — with every document held in your own Microsoft 365 tenant, and live estate data on the board dashboard. The top tier of the suite: GovernanceProof comes with Platinum. The build is past the paper stage — the platform already runs in a live Microsoft 365 environment, with external members signing in as secure guests.
Attach papers to agenda items and compile the lot into one paginated PDF at the press of a button.
Approve-and-sign on the papers that need a decision, timestamped against the exact version approved.
Owners, review cycles and approval routes — an approved policy publishes to your website automatically.
Attendance, declarations, training and terms of office accumulate as you work, exportable as audit-ready evidence.
Governors, Trustees, Directors or Board members — every label and committee structure is configurable.
Outside members sign in as secure Microsoft guests. No M365 licence, no per-user fees.
Every new development is included in your subscription and rolled out free to every client within two weeks of release. Alongside GovernanceProof, two more are in build now.
Business continuity plans that live where your estate data lives, instead of in a binder. Plans built around your actual sites, contacts and contractors, kept current by the system — so when the boiler fails or a block floods, the plan on screen matches the estate as it is today.
A survey companion for walking the estate: grade each element A–D, capture photos, record the defect, the remedial works and the estimated cost, and set the recommended year — uploading straight into your SharePoint. Condition data lands in the same records as everything else, so the maintenance plan writes itself from the survey.
A fictional four-school trust with realistic jobs, inspections and compliance data. No sign-in, nothing to install.