A secure portal for your board, trustees and committees. Meeting packs, e-signed approvals, policy management and audit-ready records — with every document held in your organisation's own tenant, never ours.
In development and already running in a live Microsoft 365 environment — external board members sign in as secure guests today. The GovernanceProof tier of EstateProof, included with Platinum. Early partners shape the build.
Most organisations run their board on a patchwork of email attachments, printed packs and a document portal that wasn't built for governance. Papers go astray, approvals live in inbox threads, and when an auditor or regulator asks for evidence, someone loses a week assembling it. And underneath it all sits a bigger problem: your most sensitive documents — board papers, minutes, declarations — are held in someone else's cloud, on someone else's terms, behind someone else's subscription.
Create a meeting, attach papers to agenda items, and compile everything into a single paginated PDF at the press of a button. Members read the real documents — with comments and annotations — not flattened copies.
Papers that need a decision carry an approve-and-sign control. Every approval is timestamped against the exact version approved, and decisions flow automatically into your register.
Every policy has an owner, a review cycle and a configurable approval route. When a new version is approved, the current version publishes automatically to your website and the old one is retired.
Terms of office, attendance, declarations of interest and training records accumulate as a side effect of normal use — then export as audit-ready evidence in one click.
A school sees Governors. A charity sees Trustees. A company sees the Board. Every label, committee structure and approval route is configurable to your organisation — not the other way round.
Board members outside your organisation sign in as secure Microsoft guests. No Microsoft 365 licence needed, no per-user fees — unlimited users is standard across EstateProof.
Board portals can't see your buildings. Compliance dashboards aren't built for board meetings. GovernanceProof is the only platform that is both: a full board portal — packs, e-signed approvals, external members — with live statutory compliance, planned maintenance and health & safety figures on the board dashboard. Your estates report for each meeting can be generated from live data instead of assembled by hand. Assurance stops being a paper exercise.
Like everything in EstateProof, your board papers, approvals and registers live in SharePoint inside your own Microsoft 365 tenant. Not in our database. Leave tomorrow and everything is still yours, in standard formats, exactly where it always was. No other governance platform can say that.
Board-level assurance is the top tier of EstateProof: Platinum brings the full suite — FMProof, InspectProof and GovernanceProof — priced per school with everything else. When an audit finding, a DfE compliance question or a trustee-liability conversation reaches the board table, the evidence, the decisions and the e-signatures are already in one place, in your own tenant. Organisations currently pay four figures a year for a standalone governance portal that can't see their buildings. Price your estate in 30 seconds.
The vocabulary changes; the job doesn't. GovernanceProof ships with your sector's language built in — and lets you change it.
Click around the live Governance demo — a fictional trust with meetings, papers, approvals and a live estate dashboard. No sign-in, nothing to install.