Built for the Board of Trustees, and every building it is responsible for.
Property maintenance, statutory inspections and compliance evidence across the portfolio, and with GovernanceProof, the Platinum tier, trustee packs and e-signed approvals too, all inside your own Microsoft 365.
Good governance, run on bad plumbing
Trustee papers travel by email, minutes live in someone's documents folder, and declarations of interest are chased annually by hand. When the Charity Commission, your auditors or a funder asks for evidence of good governance, assembling it takes days.
One platform for the estate and the boardroom
Three product lines, one set of records. Silver is FMProof. Gold adds InspectProof. Platinum adds GovernanceProof.
Faults, maintenance and inspections Run the estate. FMProof and InspectProof
Fault reporting in under a minute, planned and statutory maintenance that raises its own jobs, and digital inspections where a failed check becomes a tracked action, with the evidence filed automatically.
Compliance, live Prove it. Every package
A live register of statutory compliance across every site, with overdue work, contractor cover and certificates surfaced before they lapse.
GovernanceProof Govern it. Platinum
Meeting packs compiled to one PDF, e-signed approvals timestamped per version, policies that publish themselves, and records of attendance, declarations and training that build themselves.
Priced per site per year, ex VAT, and published in full: Silver from £650, Gold from £1,150, Platinum from £1,650. See the pricing page.
Your trustees see the property portfolio, live
Statutory compliance and maintenance figures sit on the board dashboard, so the property report for each trustees' meeting is generated from live data, not assembled by hand.
The register lists every duty by building, category, frequency and next due date, with overdue work, contractor cover and certificates surfaced before they lapse. When the Charity Commission, an auditor or a funder asks, the evidence is already filed against the duty.
Trustees, the way your governing document says.
A charity sees Trustees. Your Board of Trustees and your committees, Finance, Safeguarding, Property, are configured to match your governing document, not the other way round.
- Meeting packs for the Board of Trustees and committees, compiled to a single paginated PDF in minutes.
- E-signed approvals, with every decision timestamped and written to your register automatically.
- External trustees join as secure Microsoft guests. No licence, no per-user fees.
Configured to your governing document
- Board of Trustees
- Finance
- Safeguarding
- Property
What each body gets
- Its meeting pack as one paginated PDF
- Approvals e-signed and timestamped
- A property report built from live data
- Guest sign-in for external members
Committee names are yours to set. These are the ones a walkthrough is configured with.
Papers, minutes and registers, in your own Microsoft 365
Everything lives in SharePoint inside your own tenant, under your governance and your retention rules. Not in our database, not in a vendor's cloud. Leave tomorrow and it is all still yours, exactly where it always was. Security, data and AI, in full.
See it in your language
A 30-minute walkthrough, configured with Finance, Safeguarding and Property, the way your organisation actually governs.